BGSU Alumni Event Request
DATE OF REQUEST
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Month
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Day
Year
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CONTACT INFORMATION
Contact Name
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First Name
Last Name
Organization/Department
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Contact Phone
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(000) 000-0000
Email
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example@example.com
Mailing Address
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Street Address
Street Address Line 2
City
State / Province
Postal / Zip Code
EVENT INFORMATION
Event Name
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Date of Event
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Month
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Day
Year
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Event Start Time
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Hour Minutes
AM
PM
AM/PM Option
Event End Time
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Hour Minutes
AM
PM
AM/PM Option
Event Location
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Type of Event (check one)
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Athletics
BGSU One Day
Service
Scholarship/Fundraising
Career/Networking
Social
Cultural/Arts
Admissions
Purpose
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Maximum number of guests
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Minimum required?
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Yes
No
If yes, how many?
EVENT DETAILS: BUDGET AND MARKETING
Cost of Event
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Ticket price (per person)
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Estimated Income (Total) $
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Do you want BGSU Alumni Office to market this event?*
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Yes
No
If yes, please check which platforms:
Email
Social
Formal invite
Physical mailing/postcard
Other
First choice date for email communications
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Month
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Day
Year
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Second choice date for email communications
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Month
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Day
Year
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BGSU Alumni Office to collect registrations?*
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Yes
No
Deadline for RSVPs
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Month
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Day
Year
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RSVP notification email
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example@example.com
Will event have food?
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Yes
No
Will you need to collect dietary restrictions?
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Yes
No
Do you need a party pack for your event? (Small giveaway items, table decor, name tags, etc.)
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Yes
No
Additional Event/Publicity Information
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PLANNING REMINDERS
Please provide a program or agenda for your event that highlights specifics or has information for publicity and marketing your event to alumni.Events must be booked into the BGSU Alumni Center a minimum of four weeks prior to the event date to ensure we can properly market the event. The sooner the event is booked, the more time we have to plan and give you the tools to make your event successful.Please provide a list of final attendees to the Office of Alumni (attached to your event follow-up sheet).Please have all of the above information available at time of booking. All fields must be completed in order to confirm an event in our system and begin creating marketing materials.Follow all guidelines for fundraising activities per the IRS regulations. Contact us with any questions you may have.Contact understands and agrees to the policies/procedures listed above:
Signature
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Date
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Day
Year
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Submit
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